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June 2005 Board Meeting Summary

Board Reorganizes, Selects Officers, Makes Committee Assignments

BLOOMINGTON - Members of the Illinois Elementary School Association (IESA) Board of Directors approved officers for the 2005-06 (upcoming) school term and reorganized Board committee assignments at its regular quarterly meeting June 10 in the IESA Office.

Re-elected president is Joe Spiezio of Braidwood Reed-Custer. Also re-elected as officers were vice president Dr. Sue Silvey of Bloomington Junior High and treasurer Ron Graham of Virden.

The Board also accepted resignations from the Board by Steve Lee of Huntley (Division A) and Stan Fitzanko of Pekin Edison (Division J). Successors will be appointed at a later date. There are a total of 14 Board members elected from different geographic regions throughout the state.

Board Committee assignments were approved as follows:

By-Laws Committee - Dan Vaughan of Forest Prairie Central (Division D), Mrs. Dana Isackson of Macomb (Division F) and two spots to be determined following the appointment of new Board members.

Finance Committee -- Ron Graham of Virden (Division D), Jim Hochstatter of Galva (Division B), Ron Ervin of Diveron (Division L) and Dr. Sue Silvey of Bloomington Junior High (Division G).

Staff Relations -- Jerry Birkey of Mt. Zion (Division I), Craig Carr of Newton Jasper County (Division M), Taunya Jenkins of Peoria Roosevelt Magnet and Tom Cox of Stewardson-Strasburg (Division K).

Board members also are appointed on an annual basis as a liaison to each of the advisory committees. Advisory committee assignments for 2005-06 will be: Baseball - Gary Lewis, Basketball - Ron Ervin, Cheerleading - Dana Isackson, Cross Country - Jerry Birkey, Music - Taunya Jenkins, Scholastic Bowl - Jim Hochstatter, Softball - TBA, Speech - TBA, Sportsmanship - Gary Lewis, Track and Field - Craig Carr, Volleyball - Tom Cox, and Wrestling - Dan Vaughan. The Board canvassed the ballots in the election of Board members, and accepted the Nominating Committee report.

Committee Action

The Board acted on advisory committee recommendations in Cheerleading, Music, Scholastic Bowl, Sportsmanship and Track and Field, and on recommendations from the By-Laws and Finance Board committees.

Advisory committees are composed of one IESA Board of Directors member and coaches, administrators and/or officials with expertise in the respective sport or activity. Each sport/activity has an advisory committee and it meets once a school year. The advisory committee reviews the Terms and Conditions, administrative procedures and all other aspects of the sport/activity and makes recommendation to the Board of Directors. The Board committees are composed of IESA Board members and meet once a year.

The Board took the following action regarding recommendations of these advisory committees:

Cheerleading

Two motions for recommendations to modify the participation configuration in the cheerleading divisions (cheer and routine) did not receive a second. One recommendation proposed to allow a member school to enter one cheerleading squad in the small squad competition in the division and another cheerleading squad in the large squad competition provided the squads performed different routines. The other recommendation was to allow a school to enter a small team and a large team in the same division as long as the squads performed different routines.

Music

  1. The Board approved a recommendation to allow Music Organization host schools to use either Friday or Saturday to conduct the meet. If the host chooses Friday, the event cannot start on school time.
  2. The Board approved a recommendation to allow instrumental ensembles to include from two to five members playing as many parts as there are members in the ensemble.
  3. The Board approved a recommendation reducing the minimum number of members in an instrumental choir from nine to six.
  4. The Board approved a recommendation eliminating the minimum number of participants needed for the following organizational events: Concert Band; Orchestra; Boys, Girls or Mixed Accompanied Choir; and Boys, Girls or Mixed A Cappella Choir.
  5. The Board did not approve a recommendation to require that judges tape record comments at the Organization Contest, in addition to verbal and written comments. A judge still may tape comments but is not required to do so.
  6. The Board approved a recommendation that IESA audition individuals and groups to sing the National Anthem at the State Final Events. Auditions would be in the fall of the year and the performers would begin with the 2005 Girls State Final Basketball Tournaments.
  7. The Board approved a recommendation to allow each judge in Solo and Ensemble to select a Best of the Day performance and for IESA to provide each student selected a certificate recognizing that accomplishment. The site managers would convey the list of winning students to the IESA Office following the contest hosted by the school and the certificates would be shipped to the students at their school.
  8. The Board approved a recommendation to allow each panel of judges in Organization to select a Best of the Day performance. The site managers would convey the list of the schools with the respective winning groups to the IESA Office and those schools would receive a Best of The Day bar in place of the Division I Rating on the Organization award plaque.

Scholastic Bowl

  1. The Board approved a recommendation clarifying that if a player on either team answers before being recognized by the moderator, that team shall forfeit the right to answer the toss-up and any rebounding bonus questions.
  2. The Board approved a recommendation to clarify that Pi will always equal 3.14.
  3. The Board approved a recommendation that once a match begins it cannot be protested.
  4. The Board approved a recommendation to remove the qualifying "with no improper fractions" words from the rule so that it stipulates "All fractions shall be expressed in lowest terms", and that if more than one answer is correct the moderator will have all correct answers.
  5. A recommendation to modify the layout for a given contest to have the fans, extra team members and the teams all facing the moderator table did not receive a second. Currently, the fans, extra team members and moderator table face the teams.
  6. The Board approved a recommendation to seed at the sectional level and to hold the seeding meeting on Wednesday of Week No. 40 in the Standardized Calendar. That will be April 5 for the 2006 state series. The sectional seed meeting will be held at a participating school and all schools assigned to the sectional will be required to attend. The top eight teams will be seeded and four regional hosts will be set at the meeting. Seeding will be done according to the standard IESA seeding policy. The top four seeds will be given the opportunity to host one of the four regionals correlated to the sectional. If a top-seeded team declines to host, a school seeded 4-8 will be given the second opportunity to host a regional. If a regional site is still needed, one of the schools not among the top eight seeds will be given the opportunity to host the regional.
  7. The Board accepted the blind draw pairings made by the advisory committee for the 2006 state finals in Class A and Class AA.

Sportsmanship

  1. A recommendation to establish an "Ejection Free Team Award" to be provided to school teams that participated through a season and the IESA state series, where applicable, without a player from the team being ejected from a contest did not receive a second.

Track and Field

  1. The Board approved a recommendation to change the qualifying standard in 24 of the 112 events in the overall state series. (Charts showing the 2006 qualifying standards for 7A, 7AA, 8A and 8AA Girls Track and Field and for 7A, 7AA, 8A and 8AA Boys Track and Field will be posted on the Track and Field Page of the IESA Web Site in the near future.)
  2. The Board approved a recommendation to establish sectional starting heights in girls pole vault as follows: 7A Girls at 4-9, 7AA Girls at 5-6, 8A Girls at 5-0 and 8AA Girls at 6-0.
  3. The Board authorized the IESA staff to survey member schools regarding the Order of Events used at the sectional and state final levels of competition.
  4. The Board approved a recommendation to establish midnight Tuesday preceding the Wednesday seeding meeting as the deadline for member schools to submit online sectional entries. The recommendation also mandates that no member school will be allowed to participate in the state series if it does not submit its sectional entries online beginning with the 2006-07 school term.
  5. The Board did not approve a recommendation that each school entering the track and field series submit a Certification List online prior to the seeding meeting, and that by 2006-07 it be required to be submitted online.
  6. The Board approved a recommendation to create an additional sectional meet in Class A and Class AA beginning with the 2005-06 (next) school term. There will be 18 sectionals in Class A and 18 sectionals in Class AA.

By-Laws Committee

The Board approved several changes in the by-laws and policies of the Association effective with the 2005-06 (next) school term. These changes will be reflected in the 2005-06 Handbook to be printed and mailed to member schools in the annual pre-school supply mailing, and in the online version.

  1. A question and answer for 3.131 clarifies that member schools cannot conduct organized practice on the site of state series competition prior to that respective state series competition.
  2. A change in the wording of a question and answer regarding the penalty for player ejection clarifying that the player must serve the penalty at the level of competition where the ejection occurred and may not compete at any other level until the penalty has been served.
  3. A new question clarifying 2.042 that a student must be passing each subject each week to be eligible.
  4. Clarified the answer to a question and answer about requirements that a member school must adhere to is using students from feeder schools.
  5. Added the words "public" to 2.037 and 2.038 to clearly identify that home school students and alternative school students are eligible only at the
  6. public school they regularly attend. In addition, a question and answer has been created to address the question about the status of home school students who attend school part of the day.
  7. Clarified a question and answer for 3.030 by replacing "Prairie State Games" with the generic term "summer tournaments".
  8. Changed 2.012 to reflect that only one team from a member school may enter the state series.
  9. Modified the text of the Classification System in the Handbook to reflect enrollment figures being used for consolidations and annexations, new membership procedures, losses or gains in enrollment out of the ordinary. The Board also approved a procedure to Petition for Variance in enrollment.

Finance Committee

The Board approved the following recommendations by the committee:

  1. Retain Technology Coordinator Craig Johnson and Special Projects Manager Jim Flynn on the staff for the 2005-06.
  2. Authorized the IESA staff to conduct a survey of supervision and assessment charges by state series host schools.
  3. Authorized the staff to explore purchasing software to be used by the track and field sectional managers in conducting their meets. The Board also asked the staff to develop options to finance the project.
  4. Accept a bid from DANKA for a five-year lease and maintenance agreement of a Canon copying machine capable of booklet making and network printing.
  5. Authorized the Executive Director to finalize negotiations with Royal Publishing to print the IESA state final event programs.
  6. Modify the percentage split of Official State Final Apparel revenues between the state final hosts and the Board.
  7. Established a cost at $5.00 for all state final programs sold at the 2005-06 state final events.
  8. Established a rate of 20 cents per mile as a travel reimbursement for persons serving on the Strategic Planning action teams operating in the 2005-06 school term.

Division Reports

At each meeting of the Board of Directors time is devoted for each board member to report on communication with and requests from the member schools in the member's division. In addition, Board members also may make observations regarding the operation of the Association. Following is a report of those from the June 10 meeting:

Division C - Mr. Spiezio reported to the Board concern expressed regarding problems with the starting at the state track and field meet. All of the concerns had already been addressed by Mrs. Schaefbauer who had also been contacted by the school.

Other Business

State Final Wrestling - The Board heard a report from the Executive Director regarding ongoing discussions with the DeKalb business community and Northern Illinois University Convocation Center staff regarding the costs to IESA for conducting the State Final Meet.

Respectfully submitted,
Steve Endsley
IESA Executive Director



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